Job Description

Location: New York, NY

Job Type: Full-time (Mon-Fri, 8:30am-5:30pm)

Salary: $35-$36/HR

Summary

Are you looking to join one of the world's leading law firms? We’re seeking a detail-oriented Lead Records Associate to lead a team of records clerks, optimize both physical and digital records systems, and ensure our records management practices meet the highest standards.

Responsibilities

Records Leadership & Oversight

• Supervise and support a team of records clerks, assigning tasks and guiding daily operations
• Implement and uphold consistent records management policies and procedures
• Provide hands-on training to improve team knowledge and performance
• Maintain an organized and compliant records system for both physical and digital files
• Monitor daily workflows and troubleshoot issues to improve process efficiency

Records System Management

• Establish clear classification and indexing protocols to ensure accurate and fast retrieval of records
• Oversee labeling, metadata tagging, and proper storage of documents
• Manage secure access to sensitive data and implement safeguards against unauthorized access
• Handle records requests from internal teams, ensuring timely and accurate delivery
• Coordinate with IT and compliance teams to ensure up-to-date technology and policy adherence

Compliance & Continuous Improvement

• Stay current with regulations on data protection, privacy, and retention
• Conduct periodic audits to ensure records accuracy, completeness, and compliance
• Develop and enforce records retention and disposal schedules to meet legal standards
• Collaborate with legal and compliance teams to address and resolve records-related issues
• Encourage a quality-first culture across the records team

Qualifications

• 2+ years of experience in records management or administrative leadership
• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Comfortable working in both digital and paper-based filing systems
• Excellent organizational skills and a high level of attention to detail
• Able to multitask, meet deadlines, and adapt in a fast-paced environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

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